One app for project teams

One workspace for tasks, time, and team ops.

Your project tracker, your timer, your leave manager, and your weekly reports — one URL, one bill, one login. The desktop app logs the hours so nobody fills a timesheet on Friday.

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The current state

Running a team shouldn't take four logins.

Tool fragmentation taxes the day.

A task tool, a separate timer, an inbox for leave requests, a spreadsheet for reports. Switching between them quietly costs more time than the work they were bought to support.

Visibility runs on memory.

Standups turn into end-of-day recall exercises. By the time a manager pieces together what shipped, the detail that matters is already gone.

Timesheets rarely match reality.

Hours typed in on Friday are guesses. Hours captured while you actually worked aren't. Without the second number, billing reviews turn into arguments nobody wins.

Leave lives in your inbox.

Approvals, balances, and return dates scatter across email threads and HR spreadsheets. To find out who's out this week, someone ends up posting to Slack instead of opening a system.

TaskFlow does all four in one app.

One app. Three jobs.

Capture the work as it happens. Understand what got done. Report it without anyone reformatting a spreadsheet.

Capture.

The desktop app records hours, activity signals, and (optionally) periodic screenshots while you work. No timesheets, no end-of-week guesswork.

Understand.

AI summaries roll up each member's day — what shipped, hours per task, blockers — into a single readable digest. Managers get the answers before they have to ask the questions.

Report.

Cross-project hours, per-member breakdowns, CSV exports, deep-linkable filters. Every view of the week is a URL you can paste into a Slack thread.

Why teams pick us

Three things a generic task tracker can't do.

If your team bills by the hour, ships against deadlines, or answers to a client about how time was spent — these are the parts you can't fake with sticky notes.

Objective activity signals

See actual focus time not just hours logged.

The desktop app counts keystrokes and mouse events while a timer is running — never the keys themselves, just the count. The dashboard turns those counters into a per-session activity score so idle time stops counting as work.

Activity score per session — replaces self-reported productivity
Runs in the background; no extra monitoring software to install
Counts events only — no keystrokes, no clipboard, no content

Activity today

0% active

Live

9:00 AM1:00 PM5:00 PM

AI-generated summaries

Daily updates that write themselves.

At end of day, an AI reads each member's session log — tasks closed, hours per task, comments — and drafts the daily update. The member reviews, edits if they want, hits submit. Managers stop chasing recap emails.

Drafted from real session data — not vibes, not guesses
Run server-side at sign-out; the AI key never touches the browser
Member edits before submitting — AI is a starting point, not the source of truth

Daily summary · April 21

Tenant-scoped storage

Spot-check the work without breathing down necks.

The desktop app takes a compressed screenshot every 9-10 minutes while the timer is running, uploaded straight into your workspace's own S3 prefix. Managers can verify deliverables without standing behind anyone's monitor.

Scoped to your workspace prefix — no other tenant can read your captures
Compressed JPEGs — a full day is a few megabytes, not gigabytes
The capture loop stops the moment a member stops the timer

Captured this session

screenshots

Tenant-scoped S3

2h ago

1h 30m

45m ago

20m ago

5m ago

Live

now

Everything you'd normally pay four vendors for.

One subscription, one workspace, one URL. See what's in each plan ↓

Projects and Kanban

List and board views with grouping by priority or deadline. Bulk assignment, bulk status updates, and reusable filter presets.

Start free

Time tracking

Start sessions from the web or desktop application. Cross-project reporting, CSV exports, and per-member performance summaries.

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Daily reporting

Submitted, pending, and overdue reports in a single view. Copy-ready reminders and a clear weekly overview.

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Pro

AI daily summaries & weekly rollups

Daily per-member productivity summaries plus a weekly editorial digest covering task updates, attendance, and activity. Consistent with the math, never invents numbers.

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Time-off management

Calendar-aware validation, duplicate protection, automatic approver routing, and one-click approval workflows.

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Pro

Activity tracking & screenshots

Aggregate keyboard / mouse counts (no keystroke content) plus periodic screenshot capture from the desktop companion. Composite presence-and-intensity score per member, per day.

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Pro

Custom pipelines

Design task workflows specific to each project domain. Configure stages and assign colors to reflect real status.

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Pro

Custom roles & permissions

Define your own roles beyond owner / admin / member with fine-grained per-feature permissions. Per-tenant, scoped to your workspace.

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Pro

HMAC-signed webhooks

Subscribe external systems to project events. Stripe-compatible HMAC-SHA256 signing so existing webhook libraries work with minimal tweaks.

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Two-factor authentication

Optional TOTP enforcement for any member, backed by Cognito. Recovery codes generated at enrolment for lockout safety.

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Per-tenant audit log

Every privileged action recorded with actor, target, and rule identifier. Filterable timeline; 30-day retention on Free, 365-day on Pro, unlimited on Enterprise.

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Multi-tenant workspaces

Workspace-level isolation with configurable terminology, feature toggles, branding, and locale. No cross-tenant data exposure.

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Signed desktop installers

Native applications for Windows, macOS, and Linux. Automatic updates and offline resilience — not a browser tab.

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Desktop companion

The work happens here. The desktop app captures it.

A signed installer for Windows, macOS, and Linux. It runs the timer, counts activity, takes the optional periodic screenshot, and queues the data for upload — even offline. No browser tab to forget.

Start, stop, and switch tasks from your system tray
Activity counters only — no keystrokes, no clipboard, no content
Drafts the daily update from your session log when you sign out
Works offline — queued sessions sync the moment you reconnect

Download TaskFlow Desktop

Free · Signed installers · Auto-updates

Available for Windows 10+, macOS 12+, and major Linux distributions.

Native build

Windows

Ready

Native build

macOS

Ready

Native build

Linux

Ready

Up and running in three steps.

No sales calls and no onboarding projects. Provision a workspace and your team is productive within the hour.

Spin up your workspace

Pick a workspace code your team will sign in with. Set the theme, the leave types, the departments. About 60 seconds.

Invite the team

Send email invites. They set a password, land on their dashboard, and go. Roles decide what each person can see and edit.

Hand out the desktop app

One installer per teammate. From then on, hours, activity, and the end-of-day update happen automatically while they work.

Pricing

Pricing that grows with the team.

Start free with the full product — no card, no demo call. Move to Pro when your team outgrows the seat cap. Talk to us about Enterprise when your procurement team gets involved.

Free

Available now

$0/ workspace

No card required

Enough room for a team of ten to plan work, track time, and ship — at no cost.

Start free

Up to 10 members and 3 projects
Unlimited tasks, comments, and reporting
Desktop apps for Windows, macOS, and Linux
Activity tracking for accurate time capture
30-day audit-log retention
Community support

Pro

Enterprise

Custom

Let’s talk

Tailored to your scale and compliance needs

For large organizations with security, data-residency, or compliance requirements that warrant a contract.

Contact sales

Everything in Pro, plus:

Unlimited members and projects
White-label branding (logo, colours, terminology)
Unlimited audit-log retention
Dedicated infrastructure on request
Named CSM and contractual SLA
Procurement, DPA, and security review support
Custom domain on your workspaceSoon
Single sign-on (SAML, OIDC)Soon
SCIM provisioning and directory syncSoon

All tiers include AES-256 encryption at rest, TLS 1.2+ in transit, and full workspace export at any time.

Free for teams up to 10 members and 3 projects, with no card required and no time limit. Pro adds higher caps (50 members and 50 projects), screenshots, custom roles, custom pipelines, HMAC-signed webhooks, and a 365-day audit-log retention. Enterprise lifts every cap and adds white-label branding, named CSM, SLA, and procurement support — with SAML/OIDC SSO, SCIM, and custom domain on the near-term roadmap. See the pricing section above for full feature lists.

The next invite or project creation is rejected at the API with a clear "your Free plan is limited to {N} {users/projects}" error — no silent degradation. Existing members and projects keep working. Upgrade to Pro to lift the cap; existing data is untouched and no migration is needed.

Owners and admins can open the weekly digest from the Reports tab. The system aggregates seven days of task updates, attendance, activity, and day-off records into deterministic metrics (hours, contributors, missing days, presence/intensity scores), then asks an LLM to write a short editorial recap around those numbers. The AI is explicitly forbidden from inventing figures — it only writes prose around what the math has already produced. Available on every plan, including Free.

Yes, on every plan. Members can enrol a TOTP authenticator (Google Authenticator, 1Password, Authy, etc.) from their profile. Owners can enforce 2FA workspace-wide. Recovery codes are generated at enrolment so a lost authenticator does not lock anyone out.

Yes. Every privileged action — role changes, member removals, ownership transfers, settings edits — is recorded with the actor, target, and rule identifier, with filters by action and date range. The viewer is included on every plan; retention differs by plan (30 days on Free, 365 days on Pro, unlimited on Enterprise). Audit events are bundled into the full-workspace JSON export today; a standalone CSV export from the audit page is on the roadmap.

Yes — on Pro and Enterprise. The three default roles cover most teams; Pro adds the ability to clone any default role and edit its permission set field-by-field, or build a new role from scratch. Custom roles are scoped to your workspace and never affect other tenants.

Yes. Every list view supports CSV export. A full-workspace export covering users, projects, tasks, attendance, time-off records, and audit log is available as a single JSON archive from the workspace settings page.

Every database record is prefixed with your organization identifier. Each authenticated request re-reads the requesting user’s role from DynamoDB rather than trusting the JWT claim alone. Uploads reside under your organization’s S3 prefix, and the presigned-URL handler rejects any key outside that scope.

Self-hosting is not formally supported at this time. The backend runs on Python Lambda, DynamoDB, and AWS CDK, so a technical team can adapt the infrastructure to run in its own AWS account. A packaged self-hosting option is on our roadmap.

One workspace corresponds to one team. Within a workspace you can create any number of projects, each with its own membership and roles. Organizations operating multiple business units should provision a separate workspace per unit to maintain full data isolation.

Active sessions are finalized at sign-out, and recorded hours are attributed to the day of clock-in. If the application is force-closed, a nightly process closes any orphaned sessions so timesheets remain accurate.

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Ready when you are

Run your team's next week on TaskFlow.

Provision a workspace, invite your team, and deploy the desktop companion. Your first daily summary will be ready by tomorrow morning.

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